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THE SUMMARY ON THE RIGHT PAGE BELOW HELPS YOU HAVE A FASTER AND EASIER UNDERSTANDING OF THIS POLICY. THE TEXT ON THE LEFT IS LEGALLY BINDING.
In order to use the Website, you must entrust some of your personal data (“Data“) to us for processing. Whereby, we undertake to inform you immediately of any change in the purpose of data processing and obtain new consent from you before we start processing data with for a changed purpose.
This document explains how we obtain the Data, how we use and store it, and what happens to it when you use the Website, which includes the Data you provide to us when you subscribe to our newsletter, purchase our product or participate in our give-aways. We will also present the rights you have as an individual in relation to the protection of your Data.
1. Controller information
1.2 You have the right to file a complaint at any time about the potential violation of your rights to the Information Commissioner at the following contacts:
(a) Name: Informacijski pooblaščenec
(b) Postal address: Dunajska cesta 22, 1000 Ljubljana
(c) Telephone: 01 230 97 30
(d) E-mail: [email protected]
(e) Website: www.ip-rs.si
3. Types of collected Data
3.1 The types of Data collected by this Website, alone or through third parties, include:
(a) Identification Data which include personal names, surnames.
(b) Contact Data which include e-mail addresses, postal (delivery) addresses, billing addresses, telephone numbers.
(c) Financial Data which include bank account information and payment or credit card details.
(d) Transaction Data which include information on payments and other details regarding purchased goods or services.
(e) Technical Data which include Internet Protocol (IP) address, your login information, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology in the devices you use to access this Website.
(f) Usage data which include information on how you use our Website, products and services.
(g) Profile data which include your username and password, your purchases and/or orders.
(h) Marketing and communication data which include [your preferences for receiving our marketing messages and our partners’ marketing messages, and your communication settings].
3.2 If you do not provide us with the Data. When we need to collect Data in accordance with the law or in accordance with the contract we have with you, and if you do not provide this Data on request, we may not be able to fulfil the contract that we have or that we are trying to conclude with you (for example, to provide services or sell products). In this case, we may need to stop providing services or selling products to you, whereby we will notify you about this at such time.
3.4 We do not collect any special categories of Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, union membership, your health data, and genetic and biometric data). We also do not collect any information on criminal convictions and crimes.
4. Method of data collection
4.1 We use a variety of methods to collect Data from and about you, including:
(a) Direct interactions. You can provide us your Data by filling out forms or by communicating with us by e-mail, telephone or otherwise. This includes the Data you provide when you:
(i) choose to order our products or services;
(ii) create an account on our Website;
(iii) subscribe to our news or marketing messages;
(iv) participate in the survey, fill out forms; or
(v) send us feedback or contact us.
5.1 A cookie is a small file containing a sequence of letters and numbers that is stored on your computer or other device when a web page is loaded in a browser. Their use is extremely common, as they remember you and your wishes / preferences, which makes your user experience better and making your product purchases or ordering of services on our Website faster and easier.
5.2 Cookies provide visitors with a consistent and efficient user experience, while ensuring the operation of basic functions such as the ability to register users and store login information (the option to “stay logged in”). Cookies can be set by the provider whose site you are visiting (“own cookies”), or by third parties, such as those who add content to the website or take care of advertising and analytics on the website (“third party cookies”).
6. Legal bases
6.1 We may process Data that relates to you if one of the following applies:
(a) you consent to the processing for one or more specific processing purposes;
(b) the processing of the Data is necessary for the performance of the contract with you and/or for the fulfilment of any (pre) contractual obligations;
(c) processing is necessary in order to fulfil our legal obligations;
(d) processing is linked to a task that is being carried out in the public interest or in the exercise of official authority that had been conferred on us;
(e) processing is necessary in relation to legitimate interests that are being pursued by us or a third party.
6.2 We do not primarily rely on consent as the legal basis for the processing of your Data, although we will obtain your consent before sending you direct third-party marketing messages by email or text message. You have the right to revoke your marketing consent at any time by contacting us.
6.3 In any case, we will be happy to help you clarify the specific legal basis applicable to the processing, and in particular whether the processing of the Data is a legal or contractual requirement or a contractual requirement.
7. Processing location
7.1 The data is processed in our offices and anywhere else where the partners involved in the processing are located. Depending on your location, data transfer may involve the transfer of Data to a foreign country. To find out more about the place where such transferred data is processed, you can see the section on details on data processing.
8. Purpose of processing
8.1 Information relating to you is collected to enable you to use the Website and enables us to provide you with our services, fulfil our legal obligations, respond to requests to exercise your rights, protect our rights and interests (or the interests of our users or third parties), allowed us to detect any malicious or fraudulent activity, as well as the performance of the following:
(a) registration and authentication,
(b) sending inquiries and the purchasing of products;
(c) sending inquiries and the provision of services,
(d) (business) communication;
(e) conducting surveys and research;
(g) advertising, including the provision of marketing notifications.
8.2 We will only use your Data for the purposes for which we have collected it, unless we reasonably believe that we need to use it for another reason and that this reason is compatible with the original purpose. For clarification on how processing for a new purpose is compatible with the original purpose, please contact us. If we need to use your Data for an unrelated purpose, we will notify you and explain the legal basis that allows us to do so.
9. Transfer of data to third countries
9.1 Our business requires the processing of your Data both inside and outside the EU, so the transfer of Data outside the EU is also required.
9.2 Whenever we transfer your Data from the EU, we guarantee that they are provided with a similar level of protection by ensuring that at least one of the protection measures that are prescribed by the GDPR, has been implemented. Notwithstanding the foregoing, we will only transfer your Data to countries that are considered to provide an adequate level of personal data protection.
10. Retention period
10.1 The Data shall be processed and stored for as long as required for the purpose for which they had been collected:
(a) Data collected for purposes related to the performance of the contract between us and you shall be retained until such contract is fully performed.
(c) We may be able to keep the data for a longer period of time whenever you consent to such processing, unless such consent is revoked. In addition, we may be required to keep the Data for longer periods of time when required to do so by law or by order of a public authority.
10.2 At the end of the retention period, the Data is permanently deleted. Therefore, the right of access, the right of erasure, the right of rectification and the right of data portability can no longer be exercised after the retention period has passed.
11. Device Data access permissions
11.1 Depending on the device you are using to access the Website, you need to grant some permissions. To change permissions, you may need to change them in the device settings. Revoking the permission may affect the normal operation of the Website.
12. Your rights
12.1 You have the following rights with respect to your Data that we process:
(a) to revoke your consent at any time. You have the right to revoke your consent when you have given your consent to the processing of your Data;
(b) to object to the processing of the Data. You have the right to object to the processing of the Data when the processing is being carried out on a legal basis other than consent. Further details are available in the section below;
(c) to access your Data. You have the right to know whether we are processing the Data, to request disclosure regarding certain aspects of the processing and to obtain a copy of the Data that is being processed;
(d) to check and request corrections. You have the right to verify the accuracy of your Data and request that it be updated or corrected;
(e) to restrict the processing of your Data. In certain circumstances, you have the right to restrict the processing of your Data. In this case, the Data will not be processed for any purpose other than its storage;
(f) to delete or otherwise remove the Data. In certain circumstances, you have the right to request that we delete the Data;
(g) to receive your Data and transfer it to another controller. You have the right to receive your Data in a structured, frequently used and machine-readable form and, if technically feasible, to pass it on smoothly to another controller. This provision applies under the condition, that the Data is processed by automated means and that the processing is based on your consent, on the contract to which you are a party, or on (pre-)contractual obligations.
13. Additional information on Data collection and processing
13.1 Reliability. You are responsible for backing up any important data stored or accessed through this Website to your computer or other device. We do not warrant or guarantee that any content you may store or access through the Website will not be inadvertently damaged, corrupted or lost.
13.2 Safety. We will use reasonable diligence to protect the confidentiality of the Data. However, we cannot be held responsible for any loss or disclosure of the Data or any loss or damage resulting from transmission errors or unauthorized or unlawful acts of third parties or your decision to disclose the Data. No system can be completely secure and despite our efforts there the risk of unauthorized access to your Data always exists. By using this Website, you assume this risk.
13.3 Legal Process. We may use your Information for legal purposes in court or in proceedings leading to possible legal proceedings due to improper use of this Website or related services. You declare that you are aware that we may be required to disclose the Data at the request of public authorities.
Last Change Date: 21.03.2022
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